Why we collect your personal information
As a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.
Personal information is required for enrolment into our programs to carry out the functions and services of our organisation, and to satisfy eligibility and reporting requirements. If you do not wish to complete some forms or sections of required documentation, please advise an Austrain Academy representative and they will inform you if that information is required for enrolment into a specific program.
How we use your personal information
We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.
How we disclose your personal information
We are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.
We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.
How the NCVER and other bodies handle your personal information
The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.
The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:
· administration of VET, including program administration, regulation, monitoring and evaluation
· facilitation of statistics and research relating to education, including surveys and data linkage
· understanding how the VET market operates, for policy, workforce planning and consumer information.
The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.
The NCVER does not intend to disclose your personal information to any overseas recipients.
If you would like to seek access to or correct your information, in the first instance, please contact Austrain Academy using the contact details listed below.
DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at https://www.dese.gov.au/national-vet-data/vet-privacy-notice.
For students enrolling in subsidised training under Smart and Skilled: Consent to use and disclosure of personal information
Training Regulator (Data Provision Requirements) Instrument 2020, Austrain Academy is required to collect personal information (information or an opinion about me), collected from me, my parent or guardian, such as my name, Unique Student Identifier, date of birth, contact details, training outcomes and performance, sensitive personal information (including my ethnicity or health information) and other enrolment and training activity-related information (together Personal Information) and disclose that Personal Information to the National Centre for Vocational Education Research Ltd (NCVER).
My Personal Information (including the personal information contained on my enrolment form and my training activity data) may be used or disclosed by Austrain Academy for statistical, regulatory and research purposes. Austrain Academy may disclose my personal information for these purposes to third parties, including:
School - if I am a secondary student undertaking VET, including a school-based apprenticeship or traineeship;
Employer - if I am enrolled in training paid by my employer;
Commonwealth and State or Territory government departments and authorised agencies, including the NSW Department of Education (Department);
Organisations (including the Department) conducting student surveys; and Researchers
Personal Information disclosed to NCVER may be used or disclosed for the following purposes:
issuing a VET Statement of Attainment or VET Qualification, and populating Authenticated VET Transcripts;
facilitating statistics and research relating to education, including surveys;
understanding how the VET market operates, for policy, workforce planning and consumer information; and
administering VET, including program administration, regulation, monitoring and evaluation.
I may receive an NCVER student survey which may be administered by an
NCVER employee, agent or third party contractor. I may opt out of the survey at the time of being contacted.
NCVER will collect, hold, use and disclose my Personal Information in accordance with the Privacy Act 1988(Cth), the VET Data Policy and all NCVER policies and protocols (including those published on NCVER's website at www.ncver.edu.au.
The department may disclose my Personal Information to other Australian Government agencies, including those located in States and Territories outside NSW.
The above government agencies may use my Personal Information for any purpose relating to the exercise of their government functions, including but not limited to the evaluation and assessment of my training, the determination of my eligibility to receive subsidised training or any Fee Exemptions or Concessions. My Personal Information may also be disclosed to other third parties if required by law.
I also acknowledge and agree that the Department may contact me by telephone, email or post, during or after I have ceased subsidised training with Austrain Academy for the purposes of evaluating and assessing my subsidised training.
At any time, you may contact Austrain Academy to:
· request access to your personal information
· correct your personal information
· make a complaint about how your personal information has been handled
· ask a question about this Privacy Notice
P: 1300 20 40 20
A: PO Box 5177 Wollongong NSW 2520